When it comes to academic or scientific writing, mastering the art of communication is very important. Therefore, you do not only need to know how to write. You also need to write in such a way that your intended message is what you are communicating. Also, the ability to clearly explain yourself in plain English is sure to help increase the value of your work and gain credibility.
To achieve clear communication when writing, using good concise English is key. It also helps in getting and holding the attention of your readers. Plus, effective writing is essential because, without it, your paper might not communicate the message you meant for it to communicate. Therefore, losing the essence of your paper or even worse, your readers will misunderstand the message.
Understanding is one of the main reasons for writing a paper; putting your idea or message in a paper is not enough if your readers or markers do not understand it. Hence, it is essential to pass across your meaning with absolute clarity. Also, make sure that your readers do not only understand your purpose but also be able to follow your line of reasoning.
How to Make Sure You Write What You Mean
Try to stay on topic
It is crucial that the content of your paper is relevant and pertaining to the topic because straying off-topic is sure to distract readers from your message. Therefore, it is essential to check your content and see if each sentence is not only relevant to the topic but also necessary. Also, try to examine each information include to assess how it contributes to the development of the topic.
Therefore, if a sentence does add any necessary detail or fails to serve a useful purpose, it is advisable to remove it.
At times, people tend to write sentences that may be interpreted in more than one way, and this sentence may tend to confuse the readers. This is why to ensure effective communication when writing. It is vital to check for ambiguous sentences and simplify them.
Use simple words
Academic writing requires precise vocabulary and correct terminology, but the use of big and complex words is unnecessary. Also, having a paper filled with complex, obscure, and overly formal words make it harder for readers to understand. It is important to use simple words wherever possible to ease the understanding of the reader and to also ensure you are writing what you mean.
Avoidance of low-value phrases
In an attempt to sound more formal when writing, writers get tempted to use wordy phrases. However, using wordy phrases allows your writing to run the risk of sounding heavy as they add little or no value to the paper. Examples of low-value phrases include ‘factors to consider,” in the event that,’ ‘matters such as’, and many others.
Have logical constructions
In a writer’s first draft, statements and sentences are sometimes written in an illogical manner, and this hurts the clarity of the statements. This is why it is important to check your writing to ensure that it sounds logical. Also, you can check your paper for sound logic by asking someone else to read and check, or you can leave your paper for a few days to be able to check for logic with a fresh perspective.
When writing, it is important to be precise with your choice of words. It is easy to confuse words that sound alike but have a different meaning. Also, these words may lead to misunderstanding on the part of the readers as you have not written what you actually meant. This is why it is important to check the dictionary for the meaning of words when you are not sure of their meanings. This is so that you don’t use them in the wrong context.
Additionally, when making general claims in your paper, you are advised to use words like majority, some, or few. Also, using the most precise words in a sentence can help improve the clarity of that sentence.
Before you begin writing, it is crucial to gather all the necessary materials nearby, which makes you ready to write the paper. Having the right mindset allows you to organize your thoughts, helps you identify the purpose of the paper. Plus, it also enables you to come up with the right way to pass that purpose across to your audience.
State your goal
It is essential to know the goal of a particular paper, but it is just as important to state those goals in that paper. Also, make it clear in your write up whether you are passing a piece of information, or you want your readers to take up action. Additionally, clarity in the process of stating the purpose of the paper is vital to ensure that readers not only know the purpose but understand it.
To ensure that what you have written is what you actually meant to write, it is essential to proofread the paper. Also, proofing allows you to catch ambiguous sentences, illogical sentences, and vocabulary misuse. Additionally, it is advisable to have your paper proofread by a professional. Still, if you want to do it yourself, it is best to take time off after writing before you proofread.
The structure of your paper also determines the clarity of your paper. Your paper should be written in a reader-friendly manner with the use of headings, subheadings, numbering, and bullet points. Plus, this structure will aid in the understanding of the paper as it helps readers decipher the context for each sentence.
Common Grammatical Mistakes That Compromise Your Accurate Writing
Grammatical errors can lead a sentence or paper, meaning something different from what you intended. Using these words in place of one another can successfully change the meaning of a sentence
- Effect and Affect – Effect is a noun that means result while “affect” is a verb that means to influence
- Its and it’s – “its” is a possessive pronoun while it’s is a contraction of it’s
- ‘s and ‘s’ or ‘ies’ – A word having apostrophe s makes it possessive while having s or ies makes it plural. For example, “writer’s” is different from writers.
- You’re and Your – You’re is a contraction of you are while Your is a possessive pronoun.